Asset Store
- 1. Go to Asset Store
- 2. Show all assets on map
- 3. Search by Asset Id
- 4. Search by SH-RS-DIR
- 5. Edit asset
- 6. Replace whole asset
- 7. Replace asset from start RP to somewhere before end RP (split into 2 parts)
- 8. Replace asset somewhere after start RP to end RP (split into 2 parts)
- 9. Replace asset from somewhere after Start RP and somewhere before the End RP (split into 3 parts)
- 10. Summary for Replace Partial
If you replace an old asset and saved to server, later another user pick the same asset to replace, assuming this asset has no missing data in the duplicate fields, then that user will get duplicate record error when trying to save to server. Because there is already another record the server with the same data in the duplicate fields.
However, if you replace an old asset with some missing data in the duplicate fields, e.g. no install date, then another user pick the same old asset to replace will not get duplicate record error when save to server. Because one duplicate field, i.e. install date, does not match any records currently in the server.
If you need to work on an old asset and someone else already did it, then the other user need to share those forms with you. Because if the replaced asset has no missing data in the duplicate fields then you cannot create the same record in the server. To get the shared forms, click Get Forms From Server.
MyRoad is scheduled to get assets from RAMM every month.
Asset Store is available for all assets except for surfacing and pavement since both have their own replace function.
Go to Asset Store
Select an asset in Which asset are you working on?
Select Replace existing asset in What do you want to do?
Click Asset Store button.
It will take you to Asset Store page.
Asset Store page has:
Information on which asset and what region you have selected from the main page for determining what and where the assets on the map.
Get latest assets from server - click to download assets from server.
Show all assets on map - click to reset and show all assets on map.
Asset ID input box and Search by Asset Id button – for finding a specific asset type in asset id and click search by asset id.
Sh, RS, Direction dropdowns and Search by SH-RS-DIR button – for finding a subset of assets and pick an asset from this subset.
Show all assets on map
Click Get latest assets from server to download assets if you don't have any.
Click Show all assets on map to see all assets on the map for the asset type and region/contract you selected from the main page.
Zoom in/out the map and drag the map around to find an asset.
Click on the asset to select it.
Selected asset will have a pop up, start and end labels (for line asset), a selected asset box in the middle showing the asset details.
Search by Asset Id
Click Get latest assets from server to download assets if you don't have any.
Type in asset Id (e.g. 3334) in the Asset ID input box.
Click Search by Asset Id. If asset is found, this single asset will show on the map.
Click on this asset on the map to select it.
To reset map and see all assets again, click Show all assets on map.
Search by SH-RS-DIR
Select the SH, RS, Direction dropdown.
Click Search by SH-RS-DIR. If there are assets for the selected SH, RS and Direction, then a list of assets are show in the table.
Click the asset Id in the Asset ID column to find that asset on the map.
Click on this asset on the map to select it.
To reset map and see all assets again, click Show all assets on map.
Edit asset
Got to Asset Store, find the asset on map, Search by Asset Id or Search by SH-RS-DIR, and select the select.
In the asset details box, select Edit in the dropdown. Then click Edit.
This will create 1 form for the old asset.
Replace whole asset
Got to Asset Store, find the asset on map, Search by Asset Id or Search by SH-RS-DIR, and select the select.
In the asset details box, select Replace all in the dropdown. Populate Replace Date and Replace Reason. Then click Replace.
This will create 2 forms.
1 form for the old asset with status set to Ready for RAMM and the replace date and reason are set behind the scene in the form.
1 form for new asset with status set to In Progress and data from old asset will be copied to new asset form except for these fields:
Replace Date will be set to Install Date
Replace Reason will be set to Install Reason
Old asset Id will be set to Prior Id, Replace Date and Replace Reason will be blank
Condition, Condition Date, Collected On, Added By, Added On will be blank
Complete the form for new asset and submit to server. Then Go to my form, select both forms old and new assets, and click Send.
If you have not open the old asset form, then it status should be already in Ready for RAMM.
Replace asset from start RP to somewhere before end RP (split into 2 parts)
Got to Asset Store, find the asset on map, Search by Asset Id or Search by SH-RS-DIR, and select the select.
Select Replace partial in the dropdown.
Populate the Replace Date, Replace Reason, Replace From (Start RP), Replace To (End RP).
Example
A railing that has Start RP = 29 and End RP = 59. I want to replace this asset from RP = 29 to RP = 40. Then type in Replace From (Start RP) = 29, and type in Replace From (End RP) = 40.
Click Replace will create 2 forms.
1 form for the new asset with Start RP = 29 and End RP = 40, the old asset data will be copied to the new asset except for these fields:
Replace Date will be set to Install Date
Replace Reason will be set to Install Reason
Old asset Id will be set to Prior Id, Replace Date, Replace Reason will be blank
Condition, Condition Date, Collected On, Added By, Added On will be blank
(if it’s railing) Railing Ending style will be set to NA – Not Applicable
Form Status set to In Progress
1 form for the old asset with updated Start RP = 40 and End RP = 59, since this is not replacing the whole asset. This old asset form is set to In Progress and need to complete any missing data. Changes for these old asset fields:
Install Date will not be replace by Replace Date
Install Reason will not be replace by Replace Reason
Prior asset id, Replace Date, Replace Reason will be blank unless the old asset originally has those information
(if it’s railing) Railing Starting style will be set to NA – Not Applicable
Complete these 2 forms and submit to server. The Go to my form and select both forms and click Send.
Replace asset somewhere after start RP to end RP (split into 2 parts)
Got to Asset Store, find the asset on map, Search by Asset Id or Search by SH-RS-DIR, and select the select.
Select Replace partial in the dropdown.
Populate the Replace Date, Replace Reason, Replace From (Start RP), Replace To (End RP).
Example
A railing that has Start RP = 29 and End RP = 59. I want to replace this asset from RP = 40 to RP = 59. Then type in Replace From (Start RP) = 40, and type in Replace From (End RP) = 59.
Click Replace will create 2 forms.
1 form for the new asset with Start RP = 40 and End RP = 59, the old asset data will be copied to the new asset except for these fields:
Replace Date will be set to Install Date
Replace Reason will be set to Install Reason
Old asset Id will be set to Prior Id, Replace Date, Replace Reason will be blank
Condition, Condition Date, Collected On, Added By, Added On will be blank
(if it’s railing) Railing Starting style will be set to NA – Not Applicable
Form Status set to In Progress
1 form for the old asset with Start RP = 29 and updated End RP = 40, since I’m not replacing the whole asset. This old asset form is set to ‘In Progress’, and need to complete any missing data. Changes for these old asset fields:
Install Date will not be replace by Replace Date
Install Reason will not be replace by Replace Reason
Prior asset id, Replace Date, Replace Reason will be blank unless the old asset originally has those information
(if it’s railing) Railing Ending style will be set to NA – Not Applicable
Complete these 2 forms and submit to server, then Go to my form and select both forms, then click Send.
Replace asset from somewhere after Start RP and somewhere before the End RP (split into 3 parts)
This is like split asset into 3 parts where the middle is being replace.
Got to Asset Store, find the asset on map, Search by Asset Id or Search by SH-RS-DIR, and select the select.
Select Replace partial in the dropdown.
Populate the Replace Date, Replace Reason, Replace From (Start RP), Replace To (End RP).
Example
A railing that has Start RP = 29 and End RP = 59. I want to replace from RP = 45 to RP = 50. Then type in Replace From (Start RP) = 45, and type in Replace From (End RP) = 50.
Click Replace will create 3 forms.
1 form for new asset with Start RP = 45, End RP = 50, the old asset data will be copied to the new asset except for these fields:
Replace Date will be set to Install Date
Replace Reason will be set to Install Reason
Old asset Id will be set to Prior Id, Replace Date, Replace Reason will be blank
Condition, Condition Date, Collected On, Added By, Added On will be blank
(if it’s railing) Railing Starting style and Ending style will be set to NA – Not Applicable
Form Status set to In Progress
1 form for old asset with Start RP = 29, updated End RP = 45, since I’m not replacing the whole asset. This old asset form is set to In Progress, and need to complete any missing data. Changes for these old asset fields:
Install Date will not be replace by Replace Date
Install Reason will not be replace by Replace Reason
‘Prior asset id, Replace Date, Replace Reason will be blank unless the old asset originally has those information
(if it’s railing) Railing Ending style will be set to NA – Not Applicable
1 form for asset with Start RP = 50, End RP = 59, since I’m not replacing the whole asset. This old asset form is set to In Progress, and need to complete any missing data. Changes for these old asset fields:
Install Date will not be replace by Replace Date
Install Reason will not be replace by Replace Reason
Old asset Id will be set to Prior asset Id
This asset Id will be set to 0
Replace Date, Replace Reason will be blank unless the old asset originally has those information
(if it’s railing) Railing Starting style will be set to NA – Not Applicable
Complete these 3 forms and submit to server. Then Go to my form and select all 3 forms, click Send.
Summary for Replace Partial
It depends which section to be replaced if it's the start or end section then the app will create 2 records/forms.
But if it's the middle section the app will create 3 records, 2 old and 1 new
The existing records won’t set to Ready for RAMM as user need to go back and validate existing data as it has not been replaced i.e. not replace whole.
For the railing form:
If replace from start to some where before the end, then Terminal End Starting Style for old section is NA, and Terminal End Ending Style for new section is NA.
If replace from some where after start to the end, then Terminal End Starting Style for new section is NA, and Terminal End Ending Style for old section is NA.
Railing Terminal End Diagram
